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I) Go to the top-right corner of your Outlook editor In order to add a signature to Outlook automatically, you are given a choice whether or not you want your signature to appear in your New messages and/or in your Forward and Reply messages. Now add the URL you took from Google Maps, and click OK. Select the address in your Outlook signature and click the link icon like before.To add a clickable local address – find your business on Google Maps and hit the “Directions” button > then copy the URL from the address box.You can set it up so when clicked on, it brings up Google maps navigation. If you run a brick and mortar business you can also gain from making your address clickable. Instead of adding a URL, like before, I entered the phone number with the prefix “tel:”, like this – “tel:1-800-800-800”.In the example image I made the telephone number clickable by adding a special kind of hyperlink. Now enter the URL you want the text to link to, and hit OK.Then click the link icon in the right hand side of the tool strip.To add a hyperlink to your Outlook signature, select any text with your cursor(when text is selected it should have a grey background).Use only 1 font for your entire signature, otherwise it will look messy.Īdd a hyperlink to your Outlook signature.Set your name in Bold and your job title in Regular, to give slightly more importance to your name. Use 1 font size for your contact details (12-14px is good), and use 1 bigger font size for your name and job title (2-3px greater than the text for your contact details).Choose 1 color from (preferably one of the colors you use for your brand).To change font type – select any text and click the Font type dropdown, try some options till you find your fit.
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To change the text size – select the text then click the Font Size dropdown menu and try different sizes till you feel you’ve reached the best balance.To change the color of any text in your signature, all you need to do is select it with you cursor and click the Color dropdown menu > then pick your color, or click More colors (at the bottom of the panel) to choose a custom color.Click OK when you are done.You can edit your Outlook signature to make it look more organized and give it a clear visual hierarchy, by setting different colors and font sizes for the most important information. Under Edit Signature type in the text you want to use (keeping in mind the Outlook email signature tips above).You may find you need more than one for different occasions, so this is the best way to keep it organized. Where it says ‘Select signature to edit’ click on the New.Click on Mail on the left hand side and then click on the button that says Signatures….Here are the steps you need to follow to set up your new email signature in Outlook 2016: Setting up an Email Signature in Outlook 2016 Here’s how you can set yours up, now you know the basics. If you find that your company has not adopted the use of a company wide disclaimer in email signatures, you might want to offer up this piece of advice. Most companies will make every employee include this in their Outlook email signature anyway because these disclaimers ‘may’ protect the company, their employees, and yes even the customers. All you need is your basic information, a company logo, and last but certainly not least, some kind of legal and privacy disclaimer at the bottom. Keep it simple – it’s the best advice I can give. You should avoid having your Outlook email signature look like the Las Vegas strip, especially in a work environment, so that’s also a ‘no’ to any funky animations as well. To keep it professional, stay away from the cutesy fonts and colors.
#HOW DO YOU CREATE A SIGNATURE IN OUTLOOK PROFESSIONAL#
This is important because you want to convey a professional image but also cover other important aspects of the business itself. When working for a company there is most likely a uniform email signature that everyone needs to have. Tips for your Outlook 2016 Email Signature